How to create a pdf from a Word document

I was asked about this the other day so I thought I would do a quick demonstration.

What is a PDF?

Portable Document Format (PDF) is a file format used to represent documents in a manner independent of application software, hardware, and operating systems.

To read pdf files you need to have a pdf reader as such Adobe Reader.

There are many advantages and disadvantages to using a pdf but in the online/digital world it is easiest way to create a non-editable version of you file.

This is for MS Word 2010

  1. Click the File tab.
  2. Click Save As.
  3. In the File Name box, enter a name for the file, if you haven’t already.
  4. In the Save as type list, click PDF (*.pdf).
    • If you want the file to open in the selected format after saving, select the Open file after publishing check box.
    • If the document requires high print quality, click Standard (publishing online and printing).
    • If the file size is more important than print quality, click Minimum size (publishing online).
  5. Click Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Click OK when finished.
  6. Click Save.


If you have MS Word 2007, you will need to download the add-on, to add the functionality for “save as pdf, you only need to have a licensed copy of the Office to download it.

You can find all the information to download here: Microsoft Download Center

Once you have installed the add-on you are ready to go.


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