I was asked about this the other day so I thought I would do a quick demonstration.
What is a PDF?
Portable Document Format (PDF) is a file format used to represent documents in a manner independent of application software, hardware, and operating systems.
To read pdf files you need to have a pdf reader as such Adobe Reader.
There are many advantages and disadvantages to using a pdf but in the online/digital world it is easiest way to create a non-editable version of you file.
This is for MS Word 2010
- Click the File tab.
- Click Save As.
- In the File Name box, enter a name for the file, if you haven’t already.
- In the Save as type list, click PDF (*.pdf).
- If you want the file to open in the selected format after saving, select the Open file after publishing check box.
- If the document requires high print quality, click Standard (publishing online and printing).
- If the file size is more important than print quality, click Minimum size (publishing online).
- Click Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Click OK when finished.
- Click Save.
If you have MS Word 2007, you will need to download the add-on, to add the functionality for “save as pdf, you only need to have a licensed copy of the Office to download it.
You can find all the information to download here: Microsoft Download Center
Once you have installed the add-on you are ready to go.